How do you manage/organize the many “to-do’s”, projects and events for the growth of a company, your boss’…?
May 13, 2010 by
Filed under schedule management software
schedule (and his “to-do’s”) and your own personal life (i.e. payment schedules, phone calls, events, etc.) This is my first year in management and I’ve done “ok” thus far. With the growth of the company, more and more challenges arise. I need to be ale to keep on top of every task and not “drop the ball” is there some special software you use to keep it all in line. Paper and pencil aren’t cutting it any longer, I find it difficult to follow through in Outlook as it really doesn’t have a good way of looking at everything in one big picture. (I hope you understand what I mean by this)
Your opinions are valued. Thank you for your time.
For the love of God…anyone?
I have three folders on my desktop. Current Projects, Ongoing Projects and Finished Projects. This has really helped me to stay on top of things. I keep everything in the current projects folder until it is 100% completed and then move it into the finished projects folder.
I also leave all of my e-mail messages that still need ANYTHING done in my inbox until they are also 100% completed. Between the inbox and my current projects folder I always know what needs my attention.
I use a program called the “active desktop calendar” as well to manage my tasks and reminders.
http://www.xemico.com/adc/index.html
I like it because it is very cheap and works great. You can set the reminders to display straight to your desktop, or pop up like alarms where you can snooze them or dismiss them. It also has good features for reoccurring events…more so than outlook.
Hope this helps!
I actually like having the paper. If I keep things on the PC all the time they tend to get past me. The Outlook (or in my case GroupWise) task lists just aren’t “in yer face” enough. I have a folder labeled “pending” and it has something in it related to every thing I’m working on. First thing in the morning I go through it to see what needs to be done or what element I can complete. I try to keep it in priority order so what’s on top is the hottest.
Luckily I haven’t had a lot of niggling details on this job, but I just got assigned another doctor (I provide academic support at a medical school), and he’s got his fingers in a lot more pies than my other two, so it may change. I may be coming to you for help!
I use my Blackberry for EVERYTHING! I love it, it works great for me. I manage a construction office and it’s my job to keep my bosses (2) schedules and schedule the field personnel daily. Plus I have to remember what companies need to be billed monthly and which ones bi-monthly and so on. Trust me, get a Blackberry, it’s a life saver. Good Luck and Happy New Year.